Third Sector Staff
Returning to work in Covid Recovery
As lockdown eases, organisations need to think about how staff and volunteers can continue to work safely.
Scottish Government advice is that remote working should remain the default for all of those who can, and in phase 4 will still be encouraged. If your organisation has successfully moved to home working and digital service delivery this might mean that you do not need to reopen physical services or premises for some time.
If you do decide to reopen you have a duty of care towards staff and volunteers. You must do all you reasonably can to support their health, wellbeing and safety.
Click on the button below to read more about protecting your staff and volunteers.
In line with Government guidance, it is important to consider whether digital delivery is still the safest and best option for your staff, volunteers and users.
Face to face services
Essential services, such as foodbanks, have continued to operate during lockdown. Other services that rely on face to face interaction, such as walking groups, should review the timescales in the Scottish Government routemap when planning to resume activity.
Services should only resume once the official guidance allows it, and appropriate measures have been put in place.
A very wide range of activities are carried out across the voluntary sector, from early years childcare to addiction support groups. Click on the button below for specific guidance relevant to your organisation.
ACOSVO is focused on supporting CEOs and Senior leaders for the voluntary sector during this time of crisis. More info is here:
As lockdown eases many organisations will be turning their attention to reopening premises. It is important to think carefully about these decisions and consult about the best approach. Many staff, volunteers and beneficiaries will be worried about how safe it is to be inside, and might not feel ready to visit physical premises for some time.
Any reopening must take into account the up to date guidance from the Scottish Government. This is set out in broad terms with the routemap, but specific advice is being continually updated for different types of setting. There is also the possibility of different advice in local areas where an outbreak has been detected.
It is also important to reiterate that where employees or volunteers can work from home they should continue to do so.
Click on the button below to read more about opening your premises safely.
CIPD have issued an online checker tool to assist you.
Use the CIPD's COVID-19 workforce planner to navigate the complex workforce planning decisions you'll need to make during the coronavirus pandemic.
Pick the responses that best correspond to your circumstances; you'll then be guided to the options and actions most applicable to your situation.
The recommended steps will include more specific detail and link to further guidance.
Click on the button below to access the tool.
ACOSVO has created a private LinkedIn members group to share ideas, concerns, ask for help and provide advice. It can be found here:
(You will need to log in to Linked in to view this page.)
ACAS has information about protecting your employees and workplace here:
Furloughed employees may be covered under the UK Government’s ‘Employees Furlough’ funding, which delivers 80% of wage costs for employees unable to work during this period:
Social Investment Scotland has a series of webinars they are offering to help third sector organisations with the challenges they are currently facing:
Employers may be able to claim for employees' wages through the Coronavirus Job Retention Scheme:
Working from home & Digital Tools
SVCO is offering advice for remote working here:
Media Mentor is offering online remote training here:
SVCO reports: We've already received reports of open meetings being targeted by hackers. Find out more here about 'zoombombing'. There has also been a huge increase in online scams, with charities one of the groups seen as must vulnerable by hackers. Trading Standards Scotland has a weekly bulletin which shares details of the latest scams that have been reported. Find it here:
SVCO is maintaining a calendar of events in support of the third sector that have moved online here:
Learn My Way is a website of free online courses for beginners:
As in-person restrictions increase, many are looking for digital ways to deliver services and keep in touch with service users. SCVO has information on digital delivery tools here:
InspirAlba has compiled FAQs about video-conferencing here:
Argyll & Bute Council's FAQs about the coronavirus includes information about video conferencing platforms and how to work digitally and safely:
Let's Get Online.Scot's website is hosted by Digital Scotland and funded by the Scottish Government. It offers online (not downloadable) learning resources for complete beginners.
INDIVIDUALS AND STAFF:
- Guidance on UK support for the self-employed affected by the COVID-19 outbreak can be found here: https://www.gov.uk/government/news/chancellor-gives-support-to-millions-of-self-employed-individuals
- The Argyll & Bute Council has information regarding financial support for individuals, including those who have been laid off or made redundant; are sick or self-isolating; or are self-employed here: https://www.argyll-bute.gov.uk/coronavirus/claim
- HMRC has opened a hotline for businesses and the self-employed regarding tax relief options available, which is 0800 0159 559. More information available here: https://www.gov.uk/government/news/tax-helpline-to-support-businesses-affected-by-coronavirus-covid-19
- StepChange has posted advice about debt and the coronavirus, including information on claiming Statutory Sick Pay and other benefits: https://www.stepchange.org/debt-info/debt-and-coronavirus.aspx
- Information for those receiving Social Security benefits: https://www.socialsecurity.gov.scot/news/social-security-scotland-service-throughout-covid-19-1
- The TURAS Learn website by the NHS has a section on Psychosocial mental health and wellbeing support for staff here that you may find useful at this time.
- Guidance from the UK government regarding sick pay and business support measures: https://www.gov.uk/government/publications/guidance-to-employers-and-businesses-about-covid-19
- Information on the Coronavirus Job Retention Plan can be found here: https://www.gov.uk/government/publications/guidance-to-employers-and-businesses-about-covid-19/covid-19-support-for-businesses
- Saffrey Champness has a great rundown of the different support packages available from the UK government here: https://www.saffery.com/news-and-events/publications/the-uk-governments-coronavirus-support-packages-march-2020?dm_i=4TDL,BEZV,32K7MS,1955U,1
- Scottish Government Coronavirus Business Support Fund applications are being accepted through 31 March. Application information and forms are here: https://www.argyll-bute.gov.uk/sites/default/files/Unknown/coronavirus_fund_-_application_form.pdf
- The Argyll & Bute Council has information regarding financial support for businesses here: https://www.argyll-bute.gov.uk/coronavirus-information-businesses
- Scottish Government Coronavirus Business Support Fund applications, administered by Argyll & Bute Council, are being accepted through 31 March. Application information and forms are here: https://www.argyll-bute.gov.uk/sites/default/files/Unknown/coronavirus_fund_-_application_form.pdf
- Business Gateway has information for business owners; although it is not specifically geared towards the third sector, it may have important information for you: https://www.bgateway.com/news/guidance-for-business-owners-in-scotland-on-coronavirus-covid-194
- The Scottish Chamber of Commerce is offering information and advice for businesses here: https://www.scottishchambers.org.uk/press-releases/businesssupportcovid19/
- The Scottish Goverment has information about getting support for business loans, childcare needs, tax payments, and job retention here: https://findbusinesssupport.gov.scot/coronavirus-advice
- The Scottish Government is offering help with non-domestic rates during the coronavirus outbreak. Info here: https://www.mygov.scot/non-domestic-rates-coronavirus/